• Microsoft 365 Business Standard Compare
• M365 Business Standard
• Business Standard 365
• M365 Business Standard Apps

Learn about the service limits in SharePoint for Microsoft 365.

Limits by plan

¹Learn how to find the total and available storage for your organization. You can purchase an unlimited amount of additional SharePoint storage. See Add storage space for your subscription.
² We recommend monitoring the Recycle Bin and emptying it regularly. The storage space it uses is part of the organization's total storage limit.
³ If you have a Microsoft 365 subscription and an Office 365 Extra File Storage add-on, the storage amounts are added.
⁴ This is the storage limit for a single site (previously called 'site collection'), not the amount of storage provided for each site. This limit applies to all types of sites, including Office 365 group-connected team sites and OneDrive. SharePoint admins can manually set lower storage limits.
⁵ Firstline Workers can't administer SharePoint sites.
⁶ Not including the OneDrive created for each licensed user.
⁷ If you have more than 500,000 users, contact a Microsoft representative.

At $8.25 user/month, Microsoft 365 Apps for Business is a standard plan includes Microsoft Office applications along with OneDrive for Business. In addition to all the features of the above plans, Microsoft Business Standard has more advanced features priced at $12.50 user/month. WHAT IS THE DIFFERENCE BETWEEN OFFICE 365 AND MICROSOFT 365?

Service limits for all plans

• To provide customers with the greatest amount of flexibility, different payment options are available. Microsoft 365 Business Basic, Apps for business, Business Standard, and Business Premium plans are available for monthly commitment payment or annual commitment payment.
• Hi PCMan365, Good day to you. For your first concern 'i have dedicated Primary Mailbox 50GB and dedicated Archive Mailbox 50GB?Based on your Microsoft 365 plan, my answer is yes, they are separately 50 GB.
• The top three are the Business plans, and the bottom three are the Enterprise plans. You may have known some of them under different names prior to the name change in April 2020. Business Basic used to be known as Office 365 Business Essentials. Business Standard used to be known as Office 365 Business Premium.

Items in lists and libraries

A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. Nor can you re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section). To learn more about other restrictions for viewing large lists, see Manage large lists and libraries in Office 365.

Unique security scopes per list or library

For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.

File size and file path length

250 GB. To learn more about restrictions and limits when using the new OneDrive sync app (OneDrive.exe), see Invalid file names and file types.

Moving and copying across sites

Microsoft 365 Business Standard Compare

Copying/Moving multiple files in a single operation has three requirements:

• No more than 100 GB total file size
• No more than 30,000 files
• Each file must be less than 15 GB

Sync

For optimum performance, we recommend storing no more than 300,000 files in a single OneDrive or team site library. Although SharePoint Online can store 30 million documents per library, for optimum performance we recommend syncing no more than 300,000 files across all document libraries. Additionally, the same performance issues can occur if you have 300,000 items or more across all libraries you are syncing, even if you are not syncing all items in those libraries. If you use the previous OneDrive for Business sync client (Groove.exe), the sync limit per library is 20,000 items (including 5,000 items per team site).

Versions

50,000 major versions and 511 minor versions.

SharePoint groups

A user can belong to 5,000 groups per site (site collection), and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).

Note

For Azure AD group limits, see Azure AD service limits and restrictions as such limits can impact public and private group sites membership management.

Managed metadata

1 million total terms, having a total of 2 million term labels and 1 million term properties (these limits are for global & site-level terms combined). 1,000 global term sets and 1,000 global groups.

Overall site metadata

M365 Business Standard

1000 GB per site (metadata rarely reaches this size).

Subsites

2,000 per site (site collection). We recommend creating sites and organizing them into hubs instead of creating subsites. If you do use subsites, we recommend limiting their number (especially on heavily trafficked sites).

Note

Your organization is limited to 2,000 hub sites. You might not need a hub site for every function, and it's important to do some planning before you create hubs. For more information, please visit Planning your SharePoint hub sites.

SharePoint hosted applications

20,000 instances per organization.

Users

Business Standard 365

2 million per site collection.

Note

There is no distinct limit to the number of guests you can invite to SharePoint sites. For more information about external sharing, see External sharing overview.

M365 Business Standard Apps

See also