Up until recently, Microsoft Office 365 was either bundled for large enterprises, typically covered under the Office 365 E3 plan, or available as a mix-and-match through various plans. This made it difficult for smaller agile companies to manage their cloud experience. Enterprise plans had additional features in SharePoint, Exchange, and data security needed by small- and medium-sized companies, but that weren’t available in smaller bundles.

• Office 365 Business Premium Login
• Office 365 Business Premium License
• Office 365 Business Premium Reviews
• Office 365 Business Premium Reviews

Office 365 Business Premium Login

Business Basic used to be known as Office 365 Business Essentials. Business Standard used to be known as Office 365 Business Premium. Business Premium used to be known as Microsoft 365 Business. Microsoft 365 F3 used to be known as Microsoft 365 F1. The other two packages did not have their names changed at all. Buy and download. Try free for 1 month 1. Or buy for $15.00 per month with a monthly commitment. Microsoft 365 Business Standard. $12.50 user/month. Intune MAM – Modern Device Management with Microsoft 365 Business premium – Part 3 Endpoint Manager – Modern Device Management with Microsoft 365 Business Premium – Part 4 One of the biggest challenges with the availability of all these policies via Intune MDM and MAM as well as Endpoint security is getting to a ‘best practices’ state.

Microsoft now has a cloud-based service for small businesses that combines Office apps, data security, and Windows 10. It’s a solution designed for growing businesses with less than 300 users that neither have the time nor the necessary resources to maintain multiple servers and seats. It also gives not only your staff but also your customers the flexibility to securely share, collaborate, and communicate seamlessly on any device, anywhere and anytime.

Many young businesses punch above their weight in products or services despite their small staff. If that sounds like your company, Microsoft 365 Business Premium really is what you’ve been looking for to move to the cloud and finally protect your data.

Another growing pain for many up-and-coming companies is the fact that many employees use personal devices for company purposes. Large enterprises typically have the budget to provide laptops and cell phones, and they also have the means to deploy sophisticated tracking and control systems. But among smaller companies, employees typically rely on their own devices; thus, small businesses must develop a bring-your-own-device (BYOD) strategy to protect their data. Based on this need, Microsoft has also included device management and security in the Microsoft 365 Business Premium offering.

In this article, we’ll cover the main differences between Microsoft 365 Business Premium and the Office 365 E3 plan and take a look at whether this new solution is right for you.

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What is Microsoft 365 Business Premium?

Microsoft 365 Business Premium combines Office apps such as Word, Excel, Planner, Teams, and more with services for remote device and mobile application management, as well as the use of Windows 10 Pro to protect devices against spam and malware.

Here’s a brief overview of what’s included:

• The complete Office suite. All the familiar and powerful collaboration and communication tools—Word, Excel, PowerPoint, Outlook, Teams, SharePoint, Skype and much more.
• External sharing with clients and customers using SharePoint, Teams, or OneDrive.
• Generous email and storage limits
  • 50 GB inbox
  • 1 TB of OneDrive storage
• A centralized Microsoft Admin Console that lets you manage:
  • Data governance, protection, and compliance
  • Protection from spyware, viruses, and other malware

The Microsoft Admin Console

This is by far one of the best things about Microsoft 365 Business Premium: the Microsoft Admin Console gives you a single, convenient place for administrative tasks. Here, you can configure security policies and manage devices and apps. The security settings setup consists of just 15 user-friendly menus instead of the 45 in the E3 Plan. There, you can manage company file access by implementing PIN numbers or fingerprints, prevent company content from being copied into personal apps, and use Windows Defender antivirus to automatically protect and update every Windows 10 device in your company.

Microsoft Business 365 Premium user story

Dave is the owner and founder of a successful coffee roasting business. He has four retail locations plus a roasting facility that not only supplies coffee to these locations but also serves as the hub of his expanding monthly subscription and distribution center for other local restaurants. Like many small-business owners, Dave has grown from running everything by himself from just his phone and laptop to having a staff of 125 people.

Dave now has all the needs of a large corporation: communication, collaboration, data security, and much more. But he does not have a support staff that focuses on running his business. Fortunately, with Microsoft 365 Business Premium, Dave won’t need a dedicated team to run his company’s IT because he gets a cost-effective offering with streamlined administrative and security features.

How to decide?

The E3 plan is for large organizations with more than 300 users that have greater compliance, security, and IT requirements. These IT departments administer and manage everything from issuing devices and single sign-on access/authorization to advanced configurations for remote/virtual desktops and hybrid cloud deployments.

Microsoft 365 Business Premium and the E3 plan have many similarities when you consider their features. Here are the four criteria you should meet if you need the E3 plan:

• More than 300 users
• Larger mailbox size (100 GB per user and attachments up to 150 MB)
• Need for stronger security and device management
• Need for business intelligence and analytics tools

And here’s a detailed breakdown of both plans:

Below are some quick definitions of Legal Hold, eDiscovery, Intune, and ATP so you have a full understanding of the differences:

• Legal Hold protects and archives information (company email and data) that might be considered evidence in the event that you face a lawsuit.
• eDiscovery is the search and identifying of those electronic files and information that are needed for lawsuits.
• Advanced Threat Protection enables anti-phishing measures, safe links (wrapped in a Microsoft URL and scanned when clicked), and safe attachments (sent to a sandbox before delivery).
• Intune is an app built for device management. It’s what you use to perform remote wipes of company data and factory resets for Windows 10 devices.

How much Is Microsoft 365 Business Premium?

Microsoft 365 Business Premium costs $20/month per seat or user.

Microsoft 365 Business Premium subscriptions are available for purchase through a Microsoft Partner such as Sherweb.

Resell Office 365 easily with Sherweb

Conclusion

All businesses share common needs: increasing productivity, working more efficiently and safeguarding their data. Before, small businesses needed to wait until they could afford the enterprise features they needed. That’s no longer the case with Microsoft Business 365 Premium—now, you can take advantage of many features previously only available to corporate customers.

Got questions or want to learn more about Microsoft 365? Get in touch so we can help you decide whether this solution is right for your business.

Tip

The information in this article is intended for administrators and IT Pros. For information about activating a personal copy of Office, see Activate Office.

Shared computer activation lets you deploy Microsoft 365 Apps to a computer in your organization that is accessed by multiple users. Here are some examples of supported scenarios:

• Three workers at a factory share the same physical computer, with each worker using Office on that computer during their eight-hour shift.
• Fifteen nurses at a hospital use Office on ten different computers throughout the day.
• Five employees connect remotely to the same computer to run Office.
• Multiple employees use Office on a computer that's located in a conference room or some other public space in the company.
• Multiple users access an instance of Office that is hosted through Remote Desktop Services (RDS).

Shared computer activation is required for scenarios where multiple users share the same computer and the users are logging in with their own account. Normally, users can install and activate Microsoft 365 Apps only on a limited number of devices, such as 5 PCs. Using Microsoft 365 Apps with shared computer activation enabled doesn't count against that limit. If your users have dedicated computers and no other users work on those computers, you use product key activation for Microsoft 365 Apps.

How to enable shared computer activation for Microsoft 365 Apps

To use shared computer activation, you need an Office 365 (or Microsoft 365) plan that includes Microsoft 365 Apps and also supports shared computer activation. Shared computer activation is available for the following plans:

• Any plan that includes Microsoft 365 Apps for enterprise (previously named Office 365 Plus). For example, Office 365 E3 or Microsoft 365 E5.
• Any plan that includes the desktop version of Project or Visio. For example, Project Plan 3 or Visio Plan 2.
• The Microsoft 365 Business Premium plan, which includes Microsoft 365 Apps for business.

Note

• The Microsoft 365 Business Premium plan is the only business plan that includes support for shared computer activation. There are other business plans, such as Microsoft 365 Business Standard, that include Microsoft 365 Apps for business, but, those business plans don't include support for shared computer activation.
• Shared computer activation is available for Education plans that include Microsoft 365 Apps for enterprise. For example, Office 365 A3 or Microsoft 365 A5.
• Shared computer activation isn't available for Office for Mac.

Make sure you assign each user a license for Microsoft 365 Apps and that users log on to the shared computer with their own user account.

If you want to enable shared computer activation during the initial installation of Microsoft 365 Apps, you can instruct the Office Deployment Tool to do so during installation.

• When you are using the Office Customization Tool at config.office.com or the wizard built into Microsoft Endpoint Configuration Manager, make sure that you enable the option Shared Computer in the Product activation section.
• When you are crafting the configuration file manually, make sure to include the following line:

If Microsoft 365 Apps is already installed and you want to enable shared computer activation, there are three options to choose from. A re-installation is not required. The device must be rebooted in order to apply the change.

• Use Group Policy by downloading the most current Administrative Template files (ADMX/ADML) for Office and enabling the 'Use shared computer activation' policy setting. This policy setting is found under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Licensing Settings.

• Use Registry Editor to add a String value (Reg_SZ) of SharedComputerLicensing with a setting of 1 under HKEY_LOCAL_MACHINESOFTWAREMicrosoftOfficeClickToRunConfiguration.

• Download and run the Microsoft Support and Recovery Assistant. This is required to change the activation method from subscription mode to shared mode.

  Note

  Microsoft 365 Apps for business doesn't support the use of Group Policy, so you'll need to use another method to enable shared computer activation.If a user already activated the Microsoft 365 Apps before shared computer activation was enabled, you have to reset the activation to allow shared computer activation to work.

After Microsoft 365 Apps is installed, you can verify that shared computer activation is enabled on that computer.

How shared computer activation works for Microsoft 365 Apps

Here's what happens after Microsoft 365 Apps is installed on a computer that has shared computer activation enabled.

1. A user logs on to the computer with their account.

2. The user starts an Office program, such as Word.

3. Microsoft 365 Apps contacts the Office Licensing Service on the internet to obtain a licensing token for the user.

   To determine whether the user is licensed to use Microsoft 365 Apps, the Office Licensing Service has to know the user's account for Office 365. In some cases, Microsoft 365 Apps prompts the user to provide the information. For example, the user might see the Activate Office dialog box.

   If your environment is configured to synchronize Office 365 (Azure Active Directory) and local Active Directory (AD) accounts, then the user most likely won't see any prompts. Microsoft 365 Apps should automatically be able to get the necessary information about the user's account in Office 365.

4. If the user is licensed for Microsoft 365 Apps, a licensing token is stored on the computer in the user's profile folder, and Microsoft 365 Apps is activated. The user can now use Microsoft 365 Apps.

These steps are repeated for each user who logs on to the shared computer. Each user gets a unique licensing token. Just because one user activates Microsoft 365 Apps on the computer doesn't mean Microsoft 365 Apps is activated for all other users who log on to the computer.

If a user goes to another computer that also is enabled for shared computer activation, the same steps occur. There is a different licensing token for each computer that the user logs on to.

If a user logs on to a shared computer again, Microsoft 365 Apps uses the same licensing token, if it is still valid.

Additional details about shared computer activation for Microsoft 365 Apps

Office 365 Business Premium License

Licensing token renewal The licensing token that is stored on the shared computer is valid only for 30 days. As the expiration date for the licensing token nears, Microsoft 365 Apps automatically attempts to renew the licensing token when the user is logged on to the computer and using Microsoft 365 Apps.

If the user doesn't log on to the shared computer for 30 days, the licensing token can expire. The next time that the user tries to use Microsoft 365 Apps, Microsoft 365 Apps contacts the Office Licensing Service on the internet to get a new licensing token.

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Internet connectivity Because the shared computer has to contact the Office Licensing Service on the internet to obtain or renew a licensing token, reliable connectivity between the shared computer and the internet is necessary.

Reduced functionality mode If the user is not licensed for Microsoft 365 Apps, or if the user closed the Activate Office dialog box, no licensing token is obtained and Microsoft 365 Apps isn't activated. Microsoft 365 Apps is now in reduced functionality mode. This means that the user can view and print Office documents, but can't create or edit documents. The user also sees a message in the Office program that most features are turned off.

Activation limits Normally, users can install and activate Microsoft 365 Apps only on a limited number of devices, such as 5 PCs. Using Microsoft 365 Apps with shared computer activation enabled doesn't count against that limit.

Microsoft allows a single user to activate Microsoft 365 Apps on a reasonable number of shared computers in a given time period. The user gets an error message in the unlikely event the limit is exceeded.

Single sign-on recommended The use of single sign-on (SSO) is recommended to reduce how often users are prompted to sign in for activation. With single sign-on configured, Microsoft 365 Apps is activated using the user credentials that the user provides to sign in to Windows, as long as the user has been assigned a license for Microsoft 365 Apps. For more information, see Microsoft 365 identity models and Azure Active Directory.

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If you don't use single sign-on, you should consider using roaming profiles and include the %localappdata%MicrosoftOffice16.0Licensing folder as part of the roaming profile.

Licensing token roaming Starting with Version 1704 of Microsoft 365 Apps, you can configure the licensing token to roam with the user's profile or be located on a shared folder on the network. Previously, the licensing token was always saved to a specific folder on the local computer and was associated with that specific computer. In those cases, if the user signed in to a different computer, the user would be prompted to activate Microsoft 365 Apps on that computer in order to get a new licensing token. The ability to roam the licensing token is especially helpful for non-persistent VDI scenarios.

To configure licensing token roaming, you can use either the Office Deployment Tool or Group Policy, or you can use Registry Editor to edit the registry. Whichever method you choose, you need to provide a folder location that is unique to the user. The folder location can either be part of the user's roaming profile or a shared folder on the network. Microsoft 365 Apps needs to be able to write to that folder location. If you're using a shared folder on the network, be aware that network latency problems can adversely impact the time it takes to open Office programs. The location is only needed if you prefer to not use the default location, which is %localappdata%MicrosoftOffice16.0Licensing.

• If you're using Group Policy, download the most current Administrative Template files (ADMX/ADML) for Office and enable the 'Specify the location to save the licensing token used by shared computer activation' policy setting. This policy setting is found under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Licensing Settings.

• If you're using the Office Deployment Tool, include the SCLCacheOverride and SCLCacheOverrideDirectory in the Property element of your configuration.xml file. For more information, see Configuration options for the Office Deployment Tool.

• To edit the registry, go to HKEY_LOCAL_MACHINESOFTWAREMicrosoftOfficeClickToRunConfiguration, add a string value of SCLCacheOverride, and set the value to 1. Also, add a string value of SCLCacheOverrideDirectory and set the value to the path of the folder to save the licensing token.

  Note

  If you're using Microsoft Application Virtualization (App-V) to deploy Microsoft 365 Apps, the registry location is HKEY_LOCAL_MACHINESOFTWAREMicrosoftOffice16.0CommonLicensing.

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